The shipments, called the Flow Plan or Port Split Plan, will come from the Wal-Mart buyer to Steve.
It will consist of a few different waves and several destinations within each wave. Steve will send a chart that provides the port names that match each code. Each wave will have its own in-store date and event code. To summarize, in addition to the Flow Plan, you will need the following:
- Chart of port codes that identify the port name
- 6060: Southgate-Flow
- 6061: Savannah- Flow
- 6088:Suffolk-Flow
- 7042: Houston-Flow
- 7078: Elwood –Flow
- In-store date for each wave (should be listed in the email from buyer)
- Event code for each wave (should be listed in the email from buyer)
- Quote ID for each item to add the shipments to (should be in spreadsheet from buyer)
Example of Flow Plan from Wal-Mart:
It is recommended to gather all the info you will need and add to the Flow Plan in a logical way.
Example of Flow Plan with edits:
Login to Retail Link, click on ‘Global Specifications/Supplier Quote’
After that screen opens, type in the Quote ID and click ‘Open Quote’
Once the Quote is open, hover over the Shipment tab and select ‘ New Shipment Schedule’.
This will take you to a different app in Retail Link.
Video from Walmart on process: http://players.brightcove.net/4235717410001/BJDBK6Dll_default/index.html?videoId=5289499174001
Cost information and pack information will have rolled over from the Supplier Quote.
Start with the first shipment, click the pencil button to edit
Click into each cell to edit event code, destination and in-store date then click save.
Next, click on the ID number to edit the other fields and add in more info
Additional fields:
Sample Shipment- No
PO Type- 43
Validation Code- Regular Import
PO Comments- Always use below until Steve says otherwise
Wal-Mart Type
US$2,000,000 PLI REQUIRED
SHIPPING LABEL REQUIRED ON EACH MASTER CARTON
CTL PRE-PRODUCTION AND PRODUCTION TESTING REQUIRED
FACTORY AUDITS REQUIRED
Loading Port- Auto-populated from Quote- leave as is
Destination- provided from buyer’s spreadsheet
Business Format- Walmart/SC
Transport Mode- Ocean
Incoterms– Free on Board
Place of Possession- Port of Shipment (Port of Loading)
Consolidator-Will auto-populate based on port. If multiple options are available, check with Steve
Cargo Type- Container
Container Size- 40.00 FT – DRY
After entering the above info, scroll down to get to the Line Detail section to enter in the quantity on the order, click the pencil icon on the far right to edit the quantity
Then click ‘Save’ and ‘Save Shipment’
Click ‘Add Shipment’ to continue to enter all shipments for the item.
Once all shipments have been entered, double check your work.
Then, ask Steve if he would like to review. Once Steve approves- ‘Submit Shipment’ on the front page of the Supplier Quote.
