Below are the things you should include in your tradeshow binder for reference, organization, and a smooth tradeshow experience.
Show Information:
- Exhibit Contract
- Show Directory
- Floor Plan/Map- highlighting your booth location/number
- Booth Rendering/Layout
- Certificate of Insurance
Services/Labor:
- Copies of any completed labor request forms – including labor, electrical, rigging, etc.
- Copy of Paid Show Invoices
- Show Schedule including set up days, show days, and tear down days
- Instructions for Dismantling/Tear-Down/Last Day
- Information regarding where/who to send donated booth product from show floor
Shipping/Freight Information:
- Copies of the BOL freight in
- Return BOLs for the return shipment
Staff Information:
- List of all booth staff with contact emails, phone numbers, arrival and departure dates
- Badge roster & printed badges for each booth staff member
- Flight information for each staff member
- Hotel reservations/confirmations for each staff member
- Dinner reservations/confirmations
- Event Information/confirmations
Sales Information:
- List of Products that will be displayed in the booth, including the item number, description, list price, MOQ, inner and master carton quantities. NOTE WHAT ITEMS ARE NEW!
- Order Forms or Price List (if applicable)
- Catalogs (if applicable)
- Sales Sheets (if applicable)
- Closeout List or Order Forms (if applicable)
- List of any Show Specials or Discounts (if applicable)
- List of all meetings/appointments
- List of customer prospects
- Any training materials or powerpoints for booth staff