WHAT IS THE REMINDER FOR?
The reminder tracks all individual PO lines from a Product Specialist’s open POs.
WHY IS IT IMPORTANT?
See this post: My P&S Domestic PO Tracking Lines, for a more detailed explanation of the reminder’s importance.
WHAT DO I DO?
When the “contact vendor” date arrives on the Jax P&S Domestic Tracking Lines page, the product coordinator will send the vendor an email requesting information based on the results of the three items below.
Issue 1: Does the purchase order have a booking number? Is it on time? Check the shipment status.
- Use the daily Galaxy report to see if there is a booking number for the shipment.
- Filter the Galaxy report to PO 104935. The report below shows that this PO does have a booking number.
- If there is no booking number for the PO on the Galaxy report, the vendor email will inquire about the shipment status. If delayed, edit the expected ship date on the purchase order.
Issue 2: Are the Units & Dims Confirmed?
- This information is needed to calculate ocean freight, warehouse space, planograms, and anything else related to how much space items may require. We need to have verified units and dims for all items in the shipment. Remember, some items may need data for the sellable unit, inner carton, master carton, and import carton. In contrast, other items may ship as a single unit or in a few sizes.
Issue 3: Request invoice for Tooling or Samples.
- Tooling: If the PO includes any tooling charges, request an invoice.
- Samples: Sample invoices should not be requested until after they are received.
Notes and Other Tips:
- Wyla is an exception to this process. We need only contact Wyla vendors for units & dimensions.
- For more information about the PO Tracking Lines, My P&S Domestic PO Tracking Lines
- For more information on verifying units & dimensions, Verifying Carton Information in Netsuite
- For more information on receiving in non-inventory PO lines: How to Receive a Non-Inventory PO
- If you need to be added to the recipient list for the Galaxy shipping report, email information@galaxyfrt.com and ask to be added.
- Does the PC need to track Import Freight lines?
- No. The warehouses receive import freight. Disregard the import freight lines.
