CURRENT OPENINGS

SR INVENTORY ANALYST (ADV North)

The Senior Inventory Analyst controls inventories of raw materials and finished goods to ensure that product availability meets customer demand. Analyzes current inventory levels, production speed and sales forecasts to determine reorder levels. Takes actions to resolve out of stock situations.

 Responsibilities:

• Maintain all Inventory related reports to include, but not limited to, product statistics and analysis (selling, not selling, obsolete, excess, in demand, etc), product database counts, discrepancies and comparative reports to previous product information reported.
• Responsible for inventory management, including resolving discrepancies, planning, and forecasting and tracking of inbound and outbound shipments.
• Perform research on a wide range of inventory related matters and be able to make recommended updates to management on trend changes.
• Write purchase orders to factories as directed/as inventory levels dictate.
• Monitor all Customer POs to ensure they are entered correctly and released, work with customers to modify orders as needed and keep customer updated on PO progress.
• Keep track and timing on all open orders: packaging deadlines, compliance, approval deadlines to ensure all ships out on time.
• Assist with item set up for the division.

Requirements

• Bachelor’s degree in supply chain management, Business Administration, or related field.
• 1 – 3 years’ experience in Procurement environment with experience in the manufacturing or retail support industry preferred.
• Excellent computer skills to include Microsoft Office applications (Word, Excel, & Outlook).
• Ability to function comfortably in both a tactical and strategic inventory environment.
• Excellent written and verbal communication skills and high level of analytical skills.
• Excellent organizational, problem solving and time management skills.
• Able to comfortably handle multiple tasks at a single time, with awareness of deadlines.

PURCHASING COORDINATOR (ADV North)

Under the supervision of the Sr Operations Manager, the Purchasing Coordinator provides administrative support in coordinating the movement of the company’s goods from the factories through the supply chain. 

Responsibilities:

• Review, sign, and return Proforma invoices to vendors for POs written to factories.
• Monitor POs and track container bookings that need submitted; follow up with factories if not submitted as required.
• Submit requests to vendors for shipping documents 24 hours after shipment is in transit.
• Enter inbound shipment records in NetSuite, maintain all system dates to ensure accuracy and accountability of the product ETAs. 
• Monitor container arrivals and request expediting if manager determines it is high priority. 
• Reconcile open purchase orders; review and verify vendor invoices, pack lists, bills of lading to ensure accuracy and determine if additional documentation or corrections are needed. 
• Request and receive air freight quotes as needed. 
• Review past due lines on daily basis.
• Communicate with the sales team if there is an issue with a booking that is causing longer-than-usual import delays. 
• Support tracking of Port of Entry shipments (POE):
  • Add new orders to tracking system upon receipt
  • Review arrival notices from freight forwarder and reply with delivery instructions
  • Review container arrival dates for ship window and determine changes/extensions as needed.

Requirements

• Bachelor’s Degree and 1-3 years’ experience in purchasing, logistics, inventory management or materials management.
• Strong organizational, time management and follow-up skills.
• Demonstrates a sense of urgency and sound decision-making skills.
• Excellent written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Ability to handle multiple tasks, with awareness of deadlines.
• Excellent Microsoft Office skills including Excel, Word, Outlook.

Customer ACCOUNT Representative

Under the supervision of the Customer Service Supervisor, a Customer Account Representative is responsible for assisting customers via phone and email throughout the order flow process.

Responsibilities:

• Manage all customer calls and emails (inbound, outbound, follow-up & returning) as needed.
• Monitor customer orders throughout the order flow process, from order placement & entry to shipment, including updating the customer on all order statuses.
• Research issues, and process Credits, Returns, or Damage/Destroy authorizations, ensuring complaints are handled in a timely manner.
• Maintain customer accounts and all relevant data, including a working knowledge of current products and forecasted product needs.
• Work on other projects as assigned.

Requirements:

• Bachelor’s degree.
• Excellent written and oral communication skills.
• Ability to work independently to drive results.
• Exceptional customer service skills, highly organized and detail-oriented.
• Proficient in Microsoft Office, particularly Excel, and Outlook.
• Ability to work in a fast-paced and team-oriented environment.

ACCOUNTS RECEIVABLE SPECIALIST

 Reporting to the Senior Accounting Manager, the AR Specialist is responsible for managing the outstanding accounts receivables by ensuring timely receipt of payments, properly recording transactions, and resolving discrepancies in customer accounts.

Responsibilities

• Maintain aging of assigned customer accounts including making timely contact of past due accounts and keeping accurate and current notes in the system.
• Reconcile customer accounts ensuring all payments are accounted for and properly posted, along with processing proof of deliveries, invoices, credits, and statements.
• Research, analyze, and resolve payment discrepancies.
• Process all credit memos for returns, destructions, and shortages.
• Assist in preparing and posting cash receipts and provide collection status reports to management.
• Monitor and respond timely to any shared email inboxes and respond to accounts receivable inquiries.
• Perform other duties and projects as assigned.

Requirements

• A minimum of 1 year of Accounts Receivable/Collections experience.
• Demonstrate strong attention to detail, organizational, and time management skills.
• Have strong analytical and problem-solving skills.
• Able to effectively communicate and collaborate with accounting staff and management.
• Able to work in a fast-paced and team-oriented environment.
• Proficient in all Microsoft Office applications, particularly Excel and Outlook.

Deductions Specialist

Reporting to the Director of Accounting, the Deductions Analyst is responsible for the accurate and timely analysis of customer deductions related to rebates, accruals, returns, and various unknown reasons.  The position will also be responsible for the effective management, analysis, and problem resolution of the general ledger accounts associated with rebates, accruals, and unknown deductions by ensuring timely identification of deductions, properly recording transactions, resolving discrepancies for assigned customer accounts, and monthly reconciliations.  

Responsibilities

• Work with the Accounts Receivable team on identifying and categorizing customer deductions
• Maintaining and reporting on monthly general ledger account reconciliations
• Work with outside customers and internal division leaders to understand and record all customer deductions.
• Maintain aging of unknown and unapproved deductions to include making timely contact of past due accounts and keeping accurate and current notes in the system for prompt resolution.
• Prepare and present regular and ad hoc reporting to management and divisions.
• Assist with Accounting month-end duties (journal entries, reconciliations, reporting) as assigned
• Research and respond to accounts receivable inquiries in a prompt and professional manner
• Research, analyze, and resolve payment discrepancies as they relate to deductions/rebates
• Process all credit memos for returns, destroys, and shortages as they relate to deductions/rebates
• Process proof of deliveries and follow up as needed as they relate to deductions/rebates
• Monitor and respond timely to several shared email boxes
• Perform other duties and projects as assigned

Requirements

• A minimum of 2 years of Accounts Receivable/Collections experience
• Bachelor’s degree
• Demonstrate strong attention to detail
• Strong organizational and time management skills
• Effective communication skills and the ability to collaborate with Accounting staff and management
• Ability to work in a fast-paced and team-oriented environment
• Proficient in Microsoft Office, particularly Excel and Outlook

REQUIREMENTS TO APPLY (All Roles)

• Must be employed with Advantus Corp for a minimum of 6 months.
• Cannot be subject to any current written or verbal warnings or other reprimands.
• Must inform your current supervisor before applying.