AAFES DOF (Deal Offer Form) Instructions

• Login in to partners.aafes.com
• Click Trade Promotion Management (TPM) Workflow.
• Create DOF.
  • DOF Information
    • Procurement Number (Vendor Number to be Billed): To locate the correct, vendor number for each product, use the below attached spreadsheet name AAFES Procurement List for DOFs.
    •  Supplier: Once the Procurement code is entered, the Supplier will auto-populate to ADVANTUS CORP FL. If it does not, manually key in.
    • Type of Deal – This information is provided by the Sales Rep.
      • Usually SPS Bulletin
      • Subtype – Weekly Sales Flyer
      • Billing Type- If there is only Coop, select Coop $, if Coop and % off, select Coop$ + Item Level funding. If no Coop and % off, select Item Level funding. ( It is important to select the correct option, as this will affect the items in a later section.)
    • Week #: Select the week for the current year from the drop-down. This information is provided by the Sales Rep.

• •  Contact Name- Teresa Carlson
  • Contact Email- tcarlson@mercuryluggage.com
  • Start Date/End Date- Once the Week has been selected above, the dates will auto populate. If the dates are incorrect, adjust them manually. 
  • Buyer- select the buyer from the drop down list. 
  • MA/MT- leave blank. 
  • Description- Enter a basic description of the items (i.e. planners, pouches, wallets, luggage, etc.) 
  • Comments- Enter any notes from the sales rep (i.e. 10% off with $500 coop)
  • Total Dollar- If Coop$ or Coop$ + Item Level Funding is selected above, Total Dollar will be displayed. Enter the total dollar amount for the Coop. (i.e. If $500 coop, enter 500 in Total Dollar.)
• Location
  • Check CONUS, EUR, PAC, Contingency, Alaska, Hawaii and Yes for Ecomm. 
• UPC Details
  •  Click Add UPC
    • Enter the UPC or CRC in the search bar. ( If error message No Record exist for the UPC/CRC Number, then that item number is not tied to the procurement code entered in the DOF Information Tab. Please refer to the Procurement Code List below.) 
    • Once Item information appears, enter the percentage off in Vendor Support %. The dollar amount will auto-populate in Vendor Support $. 
    • Click Add UPC. 
    • Do this for all item numbers provided. 
• Once all information has been entered, click Initiate. 

NOTE: When completing for customers with VendorNet account, this form must be complete only one time.

NOTE: If a Sales rep asks to extend dates or change anything on an existing DOF, a new DOF must be completed. If all information is correct, a duplicate DOF can be created and adjusted to save time.