New Import Vendor Process and Setup Form

Process:

• P&S will send the attached form to the vendor to fill out.
• Once the vendor sends back:
  • Confirm the payment terms will work for us.
    • See New Vendor Payment Terms for more information about acceptable terms.
    • Line 67
  • Confirm the vendor agreed to use Express Release BOL (if applicable).
    • Typically DI vendors send FCRs since Advantus is not the shipper of record.
    • Line 68
  • Send back to vendor if necessary to updates.
• Fill out lines 70-78
  • See the important notes below about Chinese vendors.
• Send to Import@advantus.com and ask them to set up the new vendor.
• When the new vendor is set up, you must go into the vendor record and update the following fields:
  • Incoterm
  • Vendor BOL Type
  • Default Named Place/Port
  • Select PO Ship Method

IMPORTANT NOTES:

Any foreign vendor setup must involve an Advantus team member talking directly by phone, Zoom, Skype, or WhatsApp to the OWNER of the given factory that they have previously met and fully recognize their voice/face.  Non-Chinese-speaking employees cannot approve a Chinese-only-speaking vendor’s request.  It cannot be their accounting person or the assistant to the owner or General Manager.  It also cannot be by email as this can easily be hacked or spoofed. When you are requesting to Accounting that a new vendor be set up, you must fill out lines 77 and 78 of the form.

1. Who gave us the banking info (name, title, are they the owner?)
2. How we got it (phone, Skype, etc.)  –Email is unacceptable