This process is to be used when we are generating a gift card that is funded by Advantus to be used as a prize or giveaway.
Web Services generates gift card in Shopify to be used by the end consumer.
To capture the “sale” of the gift card, Web Services will create a Requisition, which SCM will turn in to a PO and receive in. The Expenses tab will be the positive value and the Items tab will be the negative value to reconcile the transaction to a total of $0.
Receive by Date: select any date
Location: Corporate
Memo: Include the web site name and the Shopify generated gift card number
Description/Memo: in-kind funding
Category: Marketing
Division: select division that the web site corresponds to
Department: Web Services
Vendor: Select the web site from the Vendor list
Estimated Amount: value of the gift card
Item: select item ‘MARKETING GIFT CARD’ from drop down list
Description: Marketing Gift Card
Estimate Amount: negative value of the gift card
Business Purpose: in-kind gift card donation
Save the Requisition. This will appear for SCM to create the PO. They will be responsible for receiving the PO as well.