Access to Personnel Files
Advantus maintains a personnel file on each employee. The personnel file includes such information as the employee’s job application, resume, records of training, documentation of performance appraisals and salary increases, and other employment records. Personnel files are the property of Advantus, and access to the information they contain is restricted. Generally, only supervisors and management personnel of Advantus who have a legitimate reason to review information in a file are allowed to do so.
Employees who wish to review their own file should contact the Human Resources Department. With reasonable advance notice, employees may review their own personnel files in Advantus’ offices and in the presence of an individual appointed by Advantus to maintain the files.
It is important that Advantus have certain personal information about you in our records. Please notify the Human Resources department if there is a change to your mailing address, telephone numbers, marital status, dependents’ information, educational accomplishments, and other possibly related information. We also need to have information about who to contact in case of an emergency.
Personal information may also be updated via the ADP Portal. Contact the Human Resources Department for instructions on how to register and use the portal.